UAE VAT Registration Material List and Preparation Guide

Since the formal implementation of the value-added tax system in the UAE in 2018, VAT registration has become the cornerstone of compliance for enterprises to carry out business activities in the local area. Whether local enterprises, cross-border e-commerce or foreign branches, they need to prepare complete materials according to the requirements of the Federal Tax Administration (FTA) in order to obtain the tax registration number (TRN) smoothly. The completeness and standardization of material preparation directly affect the registration progress, and may even lead to audit rejection or fines.

UAE VAT Registration Materials

1. Core qualification documents

certificate of Company Registration

business license: provide the original scan and English translation (need to affix official seal) to prove the legal registration status of the enterprise in the United Arab Emirates.

Articles of Association: scanned and translated documents, specifying key information such as corporate organizational structure and shareholders' rights and interests.

legal representative identity certificate

passport scan: The UAE Tax Bureau does not accept ID cards and must provide a legal representative passport to ensure the authenticity of the identity.

Bank Account Information

account certificate: including bank name, account number, bank address, etc., used to settle funds with the tax bureau.

2, Business and Financial Materials

proof of Company Address

lease Contract/Proof of Title: A legal document providing a registered address, such as an office lease contract or title certificate.

Business Description File

business Model Description: A brief description of the company's main business activities, including product or service types, target markets, etc.

Sales Forecast: Provides information on projected sales and expenses for the next 12 months or 30 days to help the Inland Revenue Department assess tax risk.

FINANCIAL INFORMATION

financial statements: recent (e. g., past 3 months) balance sheet, income statement, etc., to prove the financial position of the enterprise.

Tax returns: If you have already done business, you need to provide a record of past tax returns.

3. Supplementary materials for special scenes

e-commerce platform seller

shops background screenshots: For example, sellers on platforms such as Amazon need to provide screenshots of the store name, address, FBA contract agreement, etc. to prove the authenticity of online business.

Screenshot of first order sales: sellers who have already started sales need to provide it, and customers who have not sold it can be exempted.

Tax Agent Authorization

power of Attorney (POA): If an agency is entrusted to register VAT, a power of attorney and an agent's identity document are required.

GCC national import and export business

import and export records: if the enterprise has import and export business to other GCC countries (such as Saudi Arabia and Oman), it is required to provide TRN number, import and export quota and other information of relevant countries.

UAE VAT Registration Process

prepare materials: Organize documents according to the above list to ensure completeness and accuracy.

Online Application:

visit the UAE Federal Tax Authority (FTA) website to create a business account.

Fill in the VAT registration application form, including basic information of the enterprise, financial information, description of business activities, etc.

Upload file: Upload the prepared materials to the FTA official website. The file format must be PDF or JPEG, and the size of a single file should not exceed 2MB.

Review and Approval:

FTA usually completes the review within 1-2 weeks and issues VAT tax number after approval.

If the material is incomplete or the information is wrong, it may be returned for supplement or modification.

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